Sharing experience

5,558 Conference attendees travelling to Vancouver

Vancouver, British Columbia, Canada; July 19 - 22, 2015: the 8th IAS Conference on HIV Pathogenesis, Treatment and Prevention (IAS 2015) was held. 5,558 delegates travelled to Vancouver from 117 countries. A111 Power of Conference Service Ltd., the local agent in Vancouver, was in charge of handling all accommodation needs for the conference.

Our fundamental service involves acquiring suitable hotels with the right conditions and a fair price range for any conference. We aim to accommodate the varying budgets and accommodation expectations of conference delegates by offering everything, from suites in high quality hotels across the street from the conference venue, to dorm beds in hostels, and everything in between. Ensuring delegates have a suitable place to stay during the conference is our priority.

The process begins before the location is chosen and ends a month after the completion of the conference. Room blocks in Vancouver were contracted in 2012, starting with hotel meetings to explain the matrix of price ranges and number of rooms required. Adriana Spitteler - current director of A111 - worked closely together with Richard Yore former director of Sales, Meetings and Conventions at Tourism Vancouver to form partnerships with the hotels well in advance.

Managing room blocks in 25 hotels in down town Vancouver as well as properties near the airport, we successfully sold over 2000 rooms for this conference.

Furthermore, we were very pleased to be able to offer competitive conference rates to our delegates. July is peak tourism season in Vancouver and the majority of hotels were charging well above $300.00 per night. Booking through the official housing agency ensured delegates had access to affordable accommodation and were able to remain within their budgets.

We believe that people coming together and meeting in person is the most powerful and efficient way of communication. Building bridges and allowing people from all walks of life to come together to share their work to a large audience, exchange ideas, and find solutions is extremely rewarding and is the key element to any conference.

We are already working hard on the upcoming International AIDS Conference taking place in Durban, South Africa in 2016. Due to the large number of delegates expected to attend, we highly recommend booking your accommodation early for this conference. Keep your eyes peeled and consult for further information.

You can find out more about this year’s conference by clicking here or visiting the conference website

Do you want the same high quality, dedicated service for your next event? Contact us! We look forward to finding out about your event and seeing how we can best help you.

See you in Durban!

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